Free Quotation Maker: Create a Professional Quote Online
Send clients a clear, professional quotation that wins work. Add your items and prices, and KaziDocs works out tax and totals, sets a validity date and gives you a branded PDF quote.
What you get
- Quote number and a valid-until date
- Itemised prices, tax and discounts worked out for you
- Your logo, brand colours and terms on every quote
- PDF quotation with no watermark
- Share a link your client can open on their phone
- Saved clients fill in with one click
How it works
- Choose a quotation template. Pick a template in your brand colours.
- Add the client. Pick a saved client or type their details.
- Add items and terms. List the work or products with prices; tax and totals are worked out for you.
- Download the PDF quote. Download, print, or send your client a link.
Frequently asked questions
How do I make a quotation for a client?
In the KaziDocs quotation maker, pick a template, add the client and the items with prices, set how long the quote is valid, then download the PDF quotation for free.
What is the difference between a quotation and an invoice?
A quotation tells a client what the work will cost before they agree to it. An invoice asks them to pay once the work is agreed or done.
How long should a quotation be valid?
Most quotations are valid for 14 to 30 days. KaziDocs adds a valid-until date that you can change on each quote.
Is KaziDocs really free?
Yes. Creating, saving, downloading and sharing invoices, quotations and receipts on KaziDocs is free, with no credit card needed and no watermark on your PDFs.
Can I add my logo and brand colours?
Yes. Upload your logo and pick your brand colours once in your business profile. KaziDocs builds a matching, readable colour scheme for every template, so all your documents look like your brand.
Does KaziDocs work for businesses in Kenya and East Africa?
Yes. You can show your KRA PIN, M-Pesa Paybill or Till number, bank details and VAT on every document, and bill in KSh, TZS, UGX, USD, EUR or GBP.
Can I download my document as a PDF?
Yes. One click downloads an A4 PDF that looks exactly like the preview on screen. You can also print it or send your client a link to view it online.
Do I have to type my business and client details every time?
No. Your business details, logo and payment information are added to every document automatically, and saved clients fill in with one click.
Does KaziDocs work on my phone?
Yes. KaziDocs runs in any modern browser on a phone, tablet or computer, with nothing to install.